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To ensure that you leave yourself enough time to plan a great reunion, begin to organize your committee at least 12 months prior to your reunion date.

The Importance of Reunions: High School, Family and Friends | Psychology Today

You do not want to have to rush or slap together a reunion at the last minute. Your committee members might live in other states or even other countries. Some classmates might have changed their names. The earlier you begin assembling your committee, the more time you will have to reach out to the appropriate people. Contact your high school's alumni office. Many high schools have an alumni office. If the alumni office handles reunions, they might be able to assist you with the reunion planning.

If they do not typically handle reunions, they might be able to assist you in other ways, such as by providing contact information for your classmates or suggesting local venues. Before making any official decisions, talk to your high school administrators about how other class reunions were handled and about whether there are any class gifts you can use to help fund your reunion.

Reach out to designated committee members. Some high schools appoint a reunion committee prior to high school graduation.

For example, many high schools ask their Class President or Student Council Members to take on the role of reunion planning. If your high school has already appointed a reunion committee, you will simply have to get in touch with the right people. Write them an email or begin a phone chain to get the ball rolling on your reunion plan. If you have lost touch with other members of your reunion committee, contact an administrator at your old high school.

Many high schools maintain an alumni contact list. Recruit a reunion committee. Some high schools do not appoint a reunion committee prior to graduation. And sometimes pre-designated reunion committee members are unable to fulfill their roles.

How to Plan a High School Reunion

In this case, you will have to formulate your own high school reunion committee. Send an email to your high school class list or use a Facebook group to ask for volunteers who can help with this important task. Remember that the best planning committee members will have the following traits: Planning committee members should be able to devote at least hours per month on reunion tasks during the 12 months leading up to the reunion.

Members should be able to devote significantly more time during the final weeks before the reunion. A planning committee should be diverse and represent students with a variety of interests. You do not want your planning committee to be cliquish or exclusive: a high school reunion is for everyone. A committee should be large enough to allow tasks to be delegated to several members but small enough to be manageable. A committee size of members is ideal, depending on high school class size.

Having one committee member for every 25 class members is a good rule of thumb. Delegate tasks. A high school reunion involves a lot of moving parts. A single person cannot handle all these roles in addition to their other responsibilities in life.

What can be gained by attending them.

Use task delegation in order to make sure that everybody on the committee is pulling his or her weight. You should try to stick to your designated tasks as much as possible, while remaining flexible in case a task proves to be particularly difficult or time-consuming for your committee member. Your committee will likely need to appoint specific members to handle the following tasks: A committee chair who helps keep committee meetings on track. A secretary who takes and communicates meeting notes and maintains a meeting calendar A communications team that gathers contact information for classmates and sets up a website, Facebook group, and email list to notify classmates of the reunion An events team to scout possible venues and research vendors caterers, bartenders, DJs, photographers, hotels, etc.

A financial subcommittee who manages the budget and handles registration, ticket sales, and donations A decorating committee who helps set up, decorate, and clean up the reunion space A welcome committee who staffs the reunion event itself, greets attendees, and manages volunteers who help staff the event An activities coordinator who helps plan entertainment surrounding the reunion, such as a class softball game, outing, or other events.

Create a tentative meeting schedule. One of your committee members should be in charge of setting a meeting schedule to keep everyone on the same page.

Tips for attending your 20 year high school reunion:

Decide to meet at predetermined intervals and put them in your calendar right away. Aim to meet twice a month while you are in the early stages of the planning process months before the reunion and once a week in the final two months before the reunion. If your committee members live in other cities or states, use video chats or conference calls to keep one another updated appropriately. Create a tentative timeline. Some tasks are more important than others, and some tasks have to be done before other tasks can be completed.

It is therefore important that your committee develops a sensible timeline to allow your reunion planning to run smoothly.

Heading home for my 10 year high school reunion

Set up a master list of class members. You will be gathering a lot of information from a lot of people. It will be important for you to keep everything organized so that your invitations get sent to the correct parties. Create a spreadsheet that you can continue to update as you gather names, addresses, and email addresses.

The following categories should be included in your spreadsheet: Current name of the classmate Former name of the classmate if relevant Classmate's spouse or domestic partner Classmate's address Classmate's email address Classmate's phone number Classmate's social media contact information. Talk to your high school's alumni office. Most high schools maintain a detailed list of their graduates, including name changes and updated contact information.

Your first step to developing a thorough invite list is to gather a list of all your class members from your school. This will likely provide the bulk of the names, email addresses, and addresses you will require. Examine your yearbooks. It is possible that your school's alumni office will leave off a few names for members of your class.

Compare the list from the alumni office to your old yearbooks. Note any discrepancies between the two lists, and add names from the yearbook to your contact list. Create a Facebook reunion group. Facebook is a great way to keep track of former classmates as they move and change names. Encourage group members to track down their friends and acquaintances from your class. Hopefully word will spread that a reunion is imminent.

The Facebook group is a way to assemble an invite list as well as update class members about how the reunion planning is going. Be sure to send the group relevant updates in order to boost excitement. Confirm that you have the correct contact information for everyone on the list. At this point, you might have a spotty contact list for your classmates.

The 10 Types of Classmates You May Encounter at Your Next High School Reunion

You might have the addresses for some classmates and nothing but a Facebook update from others. Fill in the gaps by taking the time to confirm the contact information for all your classmates. Use the information you have to get in direct touch with them: call the classmates whose phone numbers you have, email the classmates whose email addresses you have, send Facebook messages to group members, and send letters to classmates whose physical addresses you have.

Ask them to confirm all of their contact information with you. You can also ask them how they prefer to be contacted and note that in your spreadsheet. Create an email listserv once your contact list is complete. After you have filled in your contact list, go ahead and have your communications team put together an email listserv for your high school class. You can use the email list to notify classmates of important reunion updates and to gather information from them as necessary. Hunt for missing classmates. There are usually a few people who are hard to track down after graduation.

They might move abroad, change their names, or lose touch with their high school friends. Create a list of these "missing classmates" whom you are unable to contact. Use the Facebook group and email listserv to ask about these missing classmates.

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Perhaps another classmate might know how to get in touch with them. Use your contact lists to continue promoting the event. Drum up excitement and attendance for the reunion by posting frequently to the email listserv and Facebook group. Let people know when you have settled on a venue, and let them know why they should be excited to attend.

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Create an "In Memoriam" list as necessary. Unfortunately, sometimes high school classmates pass away over the years. If you find that one of your classmates has passed away, create an "In Memoriam" list. This will allow you and your classmates to pay the proper tribute to them during the event. Perhaps the loved ones of your dead classmates might be willing to provide you with a photograph or other memento you can use to remember them at your reunion.

Open a reunion bank account.